7 Reasons You Should Use OCR To Solve Data Entry Issues

OCR is one of the leading technologies in businesses today. So, how does it help with data entry problems?

The process of manually entering data and automating it can be a pain. Across the globe, experts are unanimous in their belief that data entry problems are a major hindrance to business growth. The most common reason is moving from physical to virtual data format.

It is becoming increasingly important to transform physical manuscripts into digital data. So, how can this process be made faster and easier?

The simple answer is by using OCR.

What Is OCR? 

Optical character recognition converts scanned words in editable text format. The primary task of any OCR tool is to read text from images or scanned documents.

Types of OCR 

The three primary types of OCR are:

1. IWR

Intelligent word recognition is the primary technology that any OCR tool uses today. This technology is a valuable merge between AI and classic OCR, as it detects even the most difficult texts to read. 

2. ICR

ICR or intelligent character recognition or more or less the same as IWR. Except for reading words on a paper, this technology reads each character printed on it. It’s ideal for usage in reading difficult or blurry images/texts.

3. OMR

Optical Mark Recognition or OMR is the technology that allows the machine to read marks on paper. This is viable in reading punctuations, mathematical signs, and other marks besides words.

Also Read: How OCR Technology Can Ease Your Writing Process?

7 reasons you should use OCR to solve data entry issues

Here are the seven reasons to use in data entry business:

1. Read Blurry Images & Data

Data entry experts know that they often have to deal with incomprehensible data. This could be because the physical manuscript might be damaged, watered down, or weary from its age. That’s when an OCR tool can be a lifesaver for any Data Entry specialist to extract text from blurry images

Here’s an example:

example of ocr online tool

There’s a lot of blurry text on the original image, which is almost unreadable. But the OCR tool has accurately extracted text from it.

The results show how easy it is to improve productivity with an OCR tool. We had been able to gain important information out of a blurry image.

2. Convert Scanned Images Into Editable Text

Extracting data from scanned images and pdf pages can be hard to convert into text manually. It might take hours in some cases. Here’s an example how ocr technology can do the same task with one click:

extract blurred images text using oce online

You can see here that we have taken an image from a PDF scan. Then, we ran it through OCR Online, and on the bottom editor, you can see how it has given us editable text without any hassle. 

3. Create Data Indexes For Easy Searching

Data indexes are a necessary part of data entry in any business. Using editable or searchable data is a dream for a data entry specialist. So, how can OCR help you with that?

  • By scanning necessary data
  • Turning said data into an editable format, as demonstrated above
  • Using otherwise unreadable information
  • Extracting information from unreadable texts

Therefore, it’s imperative to use OCR as a means to capture such text and turn it into searchable text.

4. Improve Work Efficiency By Using Manuscripts, Bills, Text

Improving work efficiency by extracting information from manuscripts, bills, and other forms can be a time saver. Here’s an example:

extract information from manuscripts and bills with help of online ocr

We extracted information from a lading bill. You can see that the OCR tool has captured text and marks, and other vital information. 

5. Promote A Cloud-Based & Paperless Approach 

In any data center, using material that everyone in the organization can access is a vital element for its success. As demonstrated throughout this article, OCR can help us create editable text formats and share them on clouds. This helps promote an environmental-friendly and paperless approach. 

6. Ensure Data Security & Safety

Data safety and security is one of the primary concerns of any data center around the globe. Physical manuscripts or texts can be challenging to keep safe, and that’s when cloud-based data can help immensely. So, using OCR and turning data into virtual storage can help secure it better. 

7. Unmatched Accuracy In Important Information 

Accuracy of information is something no data center can compromise. That’s why it’s imperative to use OCR. Here’s an example:

use of OCR

Alt title: Image Credit: GitHub.IO

Here we can see a bill, but can OCR extract information from it accurately?

OCR extract information - example

Yes, it can. Once again, OCR proves why it’s a vital technology & solution for any data entry issues around the globe. 


These are the 7 major reasons you need to know about OCR and why you need it in your data-entry arsenal.

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